Operations Coordinator

Location San Francisco, CA 94111
Date Posted April 26, 2022
Job ID 8739
Employment Type Direct Hire

Scion Nonprofit Staffing has been engaged to conduct an immediate search to find an Operations Coordinator! Our client is a philanthropic nonprofit dedicated to enhancing the health and equity of our world by connecting funders to various resources. They are searching for the right individual to join their rapidly growing organization and assisting the Operations Director with a myriad of duties!

The Operations Coordinator will be a mission-driven jack-of-all-trades, with organizational responsibilities including facilities management, office reception, onboarding and offboarding support, team events support, organizational systems work, and supporting the functioning of financial processes and invoice management. This position is based in the beautiful San Francisco Bay Area where our client is operating on a hybrid work schedule and may require occasional domestic travel when the environment dictates.


  • Manage all responsibilities related to the seamless functioning of the office headquarters, including but not limited to maintaining conference rooms, office break room, and main-office operations with an eye for cleanliness, proper functioning, and full stock of supplies.
  • Support daily requests from staff related to their office needs and foster a collaborative workplace environment for all employees.
  • Oversee and stand as the point of contact for various vendor relationships and the building’s engineering department with regards to facilities maintenance.
  • Lead all headquarter reception duties involving visitor requests and logistics, the handling and distribution of mail and packages, and routing incoming communications via phone and email to the appropriate channels.
  • Interact with high-level leaders across various disciplines.
  • Spearhead office improvement projects to increase efficient functioning.
  • Collaborate with the Operations Director and HR consulting partners on recruitment workflow, onboarding, orientation, and offboarding efforts and other various HR related tasks.
  • Process all invoices associated with operational needs in a timely manner.
  • Act as the liaison between special project coordinators, Finance Director, and Operations Director to ensure the successful completion of tasks revolving around vendor and contractor support.
  • Assist the Operations Director and stakeholders with planning and executing team meetings, projects, events, and conferences by coordinating specifics around schedules, agendas, logistics, deliverables, presentations, and meeting spaces.
  • Reinforce all organizational systems while researching and implementing new system solution.
  • Maintain accurate documentation of internal filing systems and participate in annual planning processes around budgeting, goal setting, review, and feedback systems.


  • 2+ years of administrative work experience.
  • Post-secondary education preferred.
  • Corporate facilities management experience preferred.
  • Experience working for environmental organizations or startups is a plus.
  • Excellent written, verbal, and presentation preparation skills.
  • High proficiency with project management software and the Microsoft Office Suite.
  • Knowledge of Concur, an expanse database application is a plus.
  • Passion for environmental issues related to climate change.
  • Ability to work efficiently and effectively with minimal supervision.
  • Showcase a high level of professionalism, discretion, and confidentiality when handling sensitive matters.

*This position with our client requires employees to report to work at a physical location. As a cautionary measure, our client is asking all employees to be fully vaccinated by the date of hire. If an eligible candidate is unable to get the COVID-19 vaccine due to a religious, medical, or disability-related reason, Scion Nonprofit Staffing will work to make available appropriate reasonable accommodations.

For this role, along with the unique opportunity to join a mission-driven team, our client offers a competitive base salary of $90,000; 10 days of PTO and unlimited paid sick leave; robust medical, dental, and vision benefits; life insurance; a flexible spending account; 401(k) plan; employee assistance and purchase programs; group universal life insurance; pet insurance, legal services; and a $60 monthly cell phone reimbursement!

For immediate consideration, please visit and send your resume/curriculum vitae and any other information about your candidacy in Microsoft Word online via:   Thank you!

Scion Nonprofit Staffing is an award-winning national nonprofit recruitment and staffing specialist for nonprofit organizations, foundations, associations, and educational institutions! Since 2006, we have had the pleasure of successfully connecting thousands of talented professionals with incredible, mission-driving organizations across the country. Through our innovative team building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire nonprofit recruiting, interim leadership placement, and temporary professional staffing.

Named an Inc. 5000 Top Fastest-Growing Private Company in America, we are proud to also be part of the Forbes lists of the Best Recruitment Firms and the Best Executive Search Firm in America, recognized as a ClearlyRated Best of Staffing firm, and identified as a top recruitment firm by The Business Times! Additional information about Scion Nonprofit can be found online.

Scion Nonprofit, a division of Scion Staffing, Inc. is an equal opportunity employer and service provider and does not discriminate on the basis of race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation, or belief, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and for the candidates we represent. For opportunities located in a region that have enacted fair chance, arrest or conviction-based employment ordinances, Scion Nonprofit proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We believe in following best practices and remain committed to considering all qualified applicants.

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