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Executive Assistant

Location Portland, OR 97216
Date Posted February 22, 2023
Job ID 9602
Employment Type Direct Hire
Scion Nonprofit Staffing is searching for an Executive Assistant on behalf of an amazing impactful nonprofit organization that provides support services to those with developmental and other disabilities. This is an incredible, full-time, direct-hire opportunity that offers a hybrid work environment in Portland, OR.

Directly reporting to the CEO, this Executive Assistant will provide administrative support and executive assistance to the CEO and other assigned officers on occasion.
 
RESPONSIBILITIES:
  • Provides high-level administrative support and assistance to the CEO and occasionally other assigned officers.
  • Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.
  • Arranges travel and accommodation for executives.
  • Schedules and attends meetings on behalf of CEO, taking notes and recording minutes.
  • Receives incoming communication or memos on behalf of CEO, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
  • Mentors reception staff to ensure efficient front desk operations
  • Performs additional duties as assigned by CEO.
 
QUALIFICATIONS:
  • Experience in administrative support roles.
  • Previous experience and proficiency with Microsoft 365 including Outlook, Excel, and Teams.
  • Experience with IDD population is preferred.
  • Strong understanding of current technology.
  • Background in project management is a plus.
  • Ability to work with a high level of confidentiality.
  • Effective communicator and collaborator with great attention to detail.
  • Ability to be flexible and reprioritize tasks depending on leadership needs.

This position with our client will require employees to be onsite weekly in Portland, OR. As a cautionary measure, our client is asking all employees to be fully vaccinated by the date of hire. If an eligible candidate is unable to get the COVID-19 vaccine due to a religious, medical, or disability-related reason the client will make available appropriate reasonable accommodations.

COMPENSATION:
This position offers a competitive annual salary of $75,000 as well as a robust benefits package that includes 401K with 4% company match, dental and medical vision package, company paid term life insurance, optional short-term insurance, 8 paid holidays + birthday and floating day, 2 weeks sick leave and pay vacation separate pools and accrues more with tenure and EAP that offers 5 free mental health sessions!
 
HOW TO APPLY:
For immediate consideration, please apply today!

ABOUT OUR SEARCH FIRM:
Scion Nonprofit Staffing is an award-winning national nonprofit recruitment and staffing specialist for nonprofit organizations, foundations, associations, and educational institutions! Since 2006, we have had the pleasure of successfully placing thousands of talented professionals supporting incredible missions and programs. Through our innovative team building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire nonprofit recruiting, interim leadership placement and temporary professional staffing.
 
We are proud to be part of the Forbes lists of the Best Recruitment Firms in America and the Best Executive Search Firms in America. Additionally, Scion has been recognized as a ClearlyRated Best of Staffing firm as well as a top recruitment firm by The Business Times for over ten years running! More information about us can be found at www.scionnonprofitstaffing.com.
 
Scion Nonprofit, a division of Scion Staffing, Inc. is an equal opportunity employer and service provider and does not discriminate on the basis of race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation or belief, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and for the candidates we represent. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and for the candidates we represent. For opportunities located in a region that have enacted fair chance, arrest or conviction-based employment ordinances, Scion Nonprofit proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We believe in following best practices and considering all qualified applicants that apply with us.

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