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Senior Administrative Assistant

Location Chicago, IL 60623
Date Posted May 08, 2023
Job ID 9932
Employment Type Direct Hire
Scion Nonprofit Staffing has been engaged to conduct a search for a Senior Administrative Assistant for our client, a community hospital dedicated to improving health and wellness for families in Chicago, IL! This is a wonderful, on-site, full-time, direct-hire opportunity with a mission-driven team!

Perks:
  • Direct-hire, full-time opportunity!
  • Competitive salary in the $75,000 to $85,000 range depending on experience!
  • Onsite, 8-5 or 7:30-4:30 M-F schedule!
  • Opportunity to work for an organization with an incredible mission!
  • Comprehensive benefits (Medical, Dental, Vision, 401K, PTO, and paid holidays) as well as tuition reimbursement.

Responsibilities:
  • Answers and directs departmental phone calls.
  • Receives and distributes office mail.
  • Arranges travel and accommodation.
  • Processes required paperwork for employee transfers, changes in job classification, salary increases, and other related employment matters.
  • Provides high-level administrative support and assistance to the Executive Director and/or other assigned leadership staff.
  • Performs clerical and administrative tasks including drafting letters, memos, presentations, invoices, reports, and other documents for senior staff.
  • Schedules and attends meetings, taking notes and record minutes.
  • Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
  • Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.
  • Performs additional duties as assigned by executives.
  • Performs other related duties as assigned.

Requirements:
  • Bachelor's degree in Business Administration or related field preferred.
  • Background in the healthcare industry is preferred but not required.
  • Two years of administrative assistant experience preferred.
  • Two to four years of related experience required.
  • Strong working knowledge of MS Office including Excel and Powerpoint.
  • Excellent organizational skills and attention to detail.
  • Excellent written and verbal communication skills.
  • Ability to type 50 words a minute.
  • Ability to maintain confidential information.
  • Excellent time management skills with a proven ability to meet deadlines.
  • Thorough, inquisitive, high sense of urgency with good decision-making skills.
  • Ability to function well in a high-paced and at times stressful environment.
  • Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.

This position with our Client requires employees to report to work at a physical location. As a cautionary measure, our Client is asking all employees to be fully vaccinated (double vaccinated, boosters not required) by the date of hire. If an eligible candidate is unable to get the COVID-19 vaccine due to a religious, medical, or disability-related reason the client will make available appropriate reasonable accommodations.

Compensation:
This exciting opportunity offers a salary of $75,000 to $85,000 annually as well as comprehensive benefits (Medical, Dental, Vision, 401K, PTO, and paid holidays) as well as tuition reimbursement!

How to apply:
For immediate consideration, please apply today!

About our firm:
Scion Nonprofit Staffing is an award-winning national nonprofit recruitment and staffing specialist for nonprofit organizations, foundations, associations, and educational institutions! Since 2006, we have had the pleasure of successfully placing thousands of talented professionals supporting incredible missions and programs. Through our innovative team building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire nonprofit recruiting, interim leadership placement and temporary professional staffing.
 
We are proud to be part of the Forbes lists of the Best Recruitment Firms in America and the Best Executive Search Firms in America. Additionally, Scion has been recognized as a ClearlyRated Best of Staffing firm as well as a top recruitment firm by The Business Times for over ten years running! More information about us can be found at www.scionnonprofitstaffing.com.
 
Scion Nonprofit, a division of Scion Staffing, Inc. is an equal opportunity employer and service provider and does not discriminate on the basis of race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation or belief, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and for the candidates we represent. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and for the candidates we represent. For opportunities located in a region that have enacted fair chance, arrest or conviction-based employment ordinances, Scion Nonprofit proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We believe in following best practices and considering all qualified applicants that apply with us.

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