{"id":19952,"date":"2022-03-11T20:25:12","date_gmt":"2022-03-11T20:25:12","guid":{"rendered":"https:\/\/www.scionstaffing.com\/?p=19952"},"modified":"2022-03-11T20:25:12","modified_gmt":"2022-03-11T20:25:12","slug":"how-to-write-an-effective-job-description-dos-and-donts","status":"publish","type":"post","link":"https:\/\/scionstaffing.com\/how-to-write-an-effective-job-description-dos-and-donts\/","title":{"rendered":"How to Write an Effective Job Description: Do’s and Don’ts"},"content":{"rendered":"

A job description is a document that describes the duties and responsibilities of a particular position. This document<\/a> is usually written by hiring managers or human resources professionals. The purpose of writing a job description is to attract qualified candidates who are interested in the position. Job descriptions are often used by recruiters and hiring managers to screen out applicants who don\u2019t meet the requirements of the position, but they can also be a helpful tool that can end up attracting the best candidate. They also provide information about the qualifications required for the position.<\/p>\n

Writing a good job description can be challenging because it requires skills such as creativity, organization, and attention to detail. If you want to get hired, you should take some time to develop a well-written job description. In this article, we will take a look at some of the biggest do’s and don’ts<\/a> when writing your next job description and several tips on how to write an effective job description for your open positions.<\/p>\n

What exactly is a job description?<\/h3>\n

By definition, a job description lists the main features, duties, and responsibilities of any given job. It should clearly lay out the requirements of the position, including the skills required, accolades and qualifications that could be necessary, and feature language that accurately describes the title and the working environment and culture of the organization. Job seekers will often look through descriptions<\/a> to make sure they are qualified for the position before applying. If it is too vague, it may result in applicants that are not qualified, and if it is too descriptive or limiting it may result in potential candidates being hesitant to applying.<\/p>\n

Now let’s take a look at some of the most important things to include when you’re writing your job description.<\/p>\n

What you should include in a job description<\/h2>\n

Organization Summary – <\/strong>This is your opportunity to sell your organization to the prospective candidate. You don’t have to go into that much detail about the company but use two to three sentences to describe the organization, the mission, and briefly describe the company culture if possible.<\/p>\n

Role Summary – <\/strong>When writing a detailed job description, it is very crucial to include an overall summary of the role or the position. This is not the area where every responsibility or duty is described, but rather just the overall view of the job<\/a>. General tasks can be described, but not in too much detail. This is more of a description of why this job exists in the first place. For example, an example of a role summary for an accounting clerk would look something like this: “An Accounting Clerk, or Bookkeeping Clerk, is responsible for maintaining financial records, running reports for management and recording a wide range of financial transactions, depending on the business they support. Their duties include offering administrative and bookkeeping assistance to Accountants, preparing financial statements and confirming the accuracy of accounting database information.”<\/p>\n

Role Responsibilities – <\/strong>This is the part of the job description where you describe or list the actual key responsibilities and duties of the job at hand. You want to make sure that you are giving a concise description, but not being too over-descriptive to the point you could scare off interested or qualified applicants. Some great details to include are specific programs that the employee might be using in the position, who they will be working closely with in their role, and what their daily tasks may look like. For organization during the writing process, utilize a bullet point list to explain these job responsibilities and list them in order of importance from most important at the top to least important at the bottom. Not only does it make the description look more organized and professional, but it is also much easier for candidates to read. An extremely simple example of this for a customer service and sales manager job may look like this (from LinkedIn<\/a>):<\/p>\n