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Operations Coordinator

Location San Francisco, CA 94111
Date Posted August 29, 2024
Job ID 11816
Employment Type Direct Hire
Scion Nonprofit Staffing has been engaged to conduct an immediate search to find an Operations Coordinator for our client, a philanthropic nonprofit dedicated to enhancing the health and equity of our world by connecting funders to various resources. This individual will report to the Operations Director as an essential member of the Finance, People, and Operations team within a rapidly growing organization!

The Operations Coordinator will be a mission-driven jack-of-all-trades, with organizational responsibilities including facilities management, office reception, IT coordination and support, vendor and contract management and tracking, facilities and technology budget management, payment processing, organizational systems work, and team events support. This hybrid position is based in the beautiful San Francisco Bay Area and may require occasional domestic travel when the environment dictates.

POSITION RESPONSIBILITIES: 
  • Manage all responsibilities related to the seamless functioning of the office headquarters, including but not limited to maintaining conference rooms, technology solutions, office break room, and main-office operations with an eye for cleanliness, proper functioning, and full stock of supplies.
  • Support daily requests from staff related to their office needs and foster a collaborative workplace environment for all employees.
  • Oversee and stand as the point of contact for various vendor relationships and the building’s engineering department with regards to facilities maintenance.
  • Lead all headquarter reception duties involving visitor requests and logistics, the handling and distribution of mail and packages, and routing incoming communications via phone and email to the appropriate channels.
  • Interact with high-level leaders across various disciplines.
  • Spearhead office improvement projects to increase efficient functioning.
  • Collaborate with the Operations Director and HR consulting partners on recruitment workflow, onboarding, orientation, and offboarding efforts and other various HR related tasks.
  • Process all payments and invoices associated with operational needs in a timely manner.
  • Act as the liaison between special project coordinators, Finance Director, and Operations Director to ensure the successful completion of tasks revolving around vendor and contractor support.
  • Assist the Operations Director and stakeholders with planning and executing team meetings, projects, events, and conferences by coordinating specifics around schedules, agendas, logistics, deliverables, presentations, and meeting spaces.
  • Serve as the daily point person for the organization’s IT managed service provider. Monitor all staff IT requests and support needs, ensuring they are addressed and resolved in a timely manner.
  • Support the development and maintenance of Operations Policies and Procedures documentation.
  • Reinforce all organizational systems while researching and implementing new system solutions.
  • Maintain accurate documentation of internal filing systems and participate in annual planning processes around budgeting, goal setting, review, and feedback systems.

POSITION REQUIREMENTS:
  • 2+ years of administrative, systems, or project management experience.
  • Post-secondary education a plus.
  • Corporate facilities management experience preferred
  • Experience coordinating and creating collaborative environments among organizations is preferred.
  • Experience planning meetings and events is preferred, experience planning large events or conferences is a plus.
  • Excellent time management, planning and prioritizing work to meet commitments aligned with organizational goals, using a strategic mindset to anticipate and nimbly navigate issues.
  • Excellent written, verbal, and presentation preparation skills.
  • Highly proficient in multiple technology platforms including but not limited to Google Suite, Microsoft 365, Zoom, Slack, Asana, Box, Salesforce, Bill.com, Divvy and Notion.
  • Comfort with technology and assisting others in seeking solutions to their IT needs.
  • Experience working for environmental organizations or startups is a plus.
  • Passion for environmental issues related to climate change.
  • Ability to work efficiently and effectively with minimal supervision.
  • Showcase a high level of professionalism, flexibility, discretion, and confidentiality when handling sensitive matters
From our client: we value diversity and always treat all employees and job applicants based on merit, qualifications, competence, and talent. We do not discriminate on the basis of or traits historically associated with race, color, religion, religious creed, national origin, ancestry, citizenship, physical or mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran and/or military status), domestic violence victim status, political affiliation, and any other status protected by state or federal law.

COMPENSATION AND BENEFITS:
For this role, along with the unique opportunity to join a mission-driven team, our client offers a competitive base salary of $91,000 to $98,000; 10 days of PTO and unlimited paid sick leave; robust medical, dental, and vision benefits; life insurance; a flexible spending account; 401(k) plan; employee assistance and purchase programs; group universal life insurance; pet insurance, legal services; and $60 monthly cell phone reimbursement!

HOW TO APPLY:
For immediate consideration, please visit and send your resume/curriculum vitae and any other information about your candidacy in Microsoft Word online via: https://www.scionnonprofitstaffing.com/job/11816/.   Thank you!

ABOUT OUR FIRM: 
Scion Nonprofit Staffing is an award-winning national nonprofit recruitment and staffing specialist for nonprofit organizations, foundations, associations, and educational institutions! Since 2006, we have had the pleasure of successfully connecting thousands of talented professionals with incredible, mission-driving organizations across the country. Through our innovative team building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire nonprofit recruiting, interim leadership placement, and temporary professional staffing.

Named an Inc. 5000 Top Fastest-Growing Private Company in America, we are proud to also be part of the Forbes lists of the Best Recruitment Firms and the Best Executive Search Firm in America, recognized as a ClearlyRated Best of Staffing firm, and identified as a top recruitment firm by The Business Times! Additional information about Scion Nonprofit can be found online.

Scion Nonprofit, a division of Scion Staffing, Inc. is an equal opportunity employer and service provider and does not discriminate on the basis of race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation, or belief, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and for the candidates we represent. For opportunities located in a region that have enacted fair chance, arrest or conviction-based employment ordinances, Scion Nonprofit proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We believe in following best practices and remain committed to considering all qualified applicants.

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