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Office Manager

Location San Francisco, CA 94108
Date Posted July 31, 2024
Job ID 11830
Employment Type Contract
Scion Staffing has been engaged to conduct a search for an Office Manager at an established, venture firm that invests in up-and-coming Fintech founders and technologies. This is a full-time, 3 -month temporary opportunity based in Union Square San Francisco that offers an on-site work environment with a driven and passionate team.

As the Office Manager, you will report to the Chief of Staff in support of their program launch and act as the main point of contact for the firm, upholding a positive presence while ensuring smooth day-to-day office operations for all members, staff, program guests/speakers, and more!

PERKS:
  • Ability to start immediately!
  • Competitive pay rate in the $38 to $42 per hour range (DOE)!
  • Full-time work hours, 8:00 am to 5:00 pm PST with potential for overtime!
  • On-Site work environment in Union Square next to BART and MUNI!
  • This opportunity provides medical, dental, vision and voluntary life insurance, an employee assistance plan (EAP), and commuter and transit benefits for those who are working on average 30 or more hours per week while on assignment.
  • Opportunity to build your office administration experience at an established venture firm with an incredible mission that uplifts start-up Fintech companies!

RESPONSIBILITIES:
  • Be the first point of contact for visitors, address inquiries, and ensure a smooth and inviting experience from start to finish.
  • Oversee office space usage/cleanliness, supplies, and food/beverage needs for staff, guests, and program speakers.
  • Manage conference room reservations, catering orders, office cleaning, technology support, maintenance communications, and plant care.
  • Organize guest speaker events and office hour bookings, including calendar management, setup/cleanup, guest relations, and technology support.
  • Develop checklists, standard operating procedures (SOPs), and implement improvements to enhance office efficiency and functionality.
  • Provide dedicated support to the Chief of Staff before and during event launch which includes but is not limited to sourcing and communicating with vendors, organizing event materials, set up and take down of the event, and multi-tasking throughout event duration to ensure success.
     
QUALIFICATIONS:
  • Demonstrated experience holding a professional title in Office Management, Administration, Executive Administration, and/or Facility Management.
  • Success with ensuring fluid office operations acting as the point of contact for all inquiries, and event management experience is a bonus.
  • Proficiency in computer systems with a preference for MacBook and iPad products.
  • Experience with software like Slack, Zoom, Google Calendar, and Notion is a plus.
  • Strong attention to detail with the ability to follow instructions and prioritize tasks
  • Advanced written and verbal communication skills with the ability to coordinate across internal and external teams using high attention to detail.
  • Passion to work collaboratively with a driven team and independently.
  • Act as a driven self-starter who enjoys improving upon SOPs and the overall company/program.

COMPENSATION AND BENEFITS:
This career opportunity provides a starting hourly pay of $38.00 to $42.00 DOE, plus medical, dental, vision and voluntary life insurance, an employee assistance plan (EAP), and commuter and transit benefits for those who are working on average 30 or more hours per week. An employee retirement plan is also available! This is an awesome opportunity that will provide valuable experience in the venture capital industry and work as part of a terrific team!

HOW TO APPLY:
For immediate consideration, please submit your resume and more information about your background! Apply today to be considered for this amazing career opportunity with an incredible venture capital firm!
 
ABOUT OUR SEARCH FIRM:
Scion Staffing is a national award-winning staffing firm! Since 2006, we have had the pleasure of successfully placing thousands of talented professionals with amazing career opportunities. Through our innovative team building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire recruiting, interim leadership placement, and temporary professional staffing.

We are proud to be part of the Forbes lists of the Best Recruitment Firms and the Best Executive Search Firms in America. Additionally, Scion has been recognized as a ClearlyRated Best of Staffing firm as well as a top recruitment firm by The Business Times. Additional information about our firm can also be found online. Scion Staffing, Inc. is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation or belief, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent.

For opportunities located in a region that have enacted fair chance, arrest or conviction-based employment ordinances, Scion Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.

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