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Executive Assistant

Location Seattle, WA 98144
Date Posted September 24, 2024
Job ID 12087
Employment Type Contract

Scion Staffing has been engaged to conduct a search for a long-term temporary Executive Assistant for a nonprofit organization in the Mt. Baker area of Seattle, WA. This is a full-time contract through June 2025 with a hybrid schedule. While onsite, there is free street parking and access to a bus line close.


Reporting to the Interim Executive Director, this role will have the following responsibilities:
  • Provide clerical support for executive-level Board of Directors, Finance & Investment Committee, and Foundation meetings and members.
  • Manage the office space including maintaining processes and systems to support a hybrid work environment.
  • Perform sophisticated calendar management to support the Executive team.
  • Provide hospitality and maintain a welcoming environment via phone and at the front desk.
  • Manage office administrative tasks such as monitoring the mail, managing A/V equipment, and coordinating cleaning services as needed.
  • Act as liaison to C-suite executives serving on the Board of Directors, Finance & Investment Committee and the Foundation, including handling all logistics for meetings (scheduling, compiling and distributing materials, record meeting minutes) and other projects assigned.
  • Utilize technology to manage workflow; specifically in MSOffice Suite, Adobe, Smartsheet, DocuSign, and cloud-based filing systems.
  • Take and record minutes during board and committee meetings.


QUALIFICATIONS:
  • Minimum of 5 years of work experience in a Senior Administrative Support role.
  • Minimum of 3 years of Board Committee experience within a nonprofit.
  • Advanced MS Office Suite skills.
  • 1-2 years of Adobe, Smartsheet, and DocuSign skills.
  • Prior hybrid schedule experience.
  • Be a self-starting, detail-oriented professional with a penchant for performing tasks efficiently, accurately and independently.
  • Have exceptional organizational skills and both the competence and confidence to act with little or no supervision.
  • Can anticipate needs, think critically and offer solutions to problems with the highest level of professionalism and confidentiality.


COMPENSATION AND BENEFITS:
The hourly rate range for this contract is between $37-39hr DOE. You will also be able to receive benefits through Scion Staffing upon eligibility! Benefits include medical, dental, vision, voluntary life insurance, an employee assistance plan (EAP), and commuter and transit benefits for those who are working on average 30 or more hours per week. An employee retirement plan is also available. 



ABOUT OUR SEARCH FIRM:
Scion Nonprofit Staffing is an award-winning national nonprofit recruitment and staffing specialist for nonprofit organizations, foundations, associations, and educational institutions! Since 2006, we have had the pleasure of successfully placing thousands of talented professionals supporting incredible missions and programs. Through our innovative team building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire nonprofit recruiting, interim leadership placement, and temporary professional staffing.

We are proud to be part of the Forbes lists of the Best Recruitment Firms and the Best Executive Search Firms in America. Additionally, Scion has been recognized as a ClearlyRated Best of Staffing firm as well as a top recruitment firm by The Business Times. Additional information about our firm and our practices can be found online. Scion Nonprofit Staffing is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent. 
For opportunities located in a region that has enacted fair chance, arrest, or conviction-based employment ordinances, Scion Nonprofit Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.


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