Job
Nonprofit Executive Assistant
| Location | Washington, DC 20005 |
| Date Posted | March 07, 2025 |
| Job ID | 12558 |
| Employment Type | Contract To Hire |
| Pay rate | $40/hour |
Scion Nonprofit Staffing has been engaged to conduct an immediate search for an Executive Assistant on behalf of our client, a highly regarded organization in Washington D.C. This is a full-time, remote, contract-to-hire opportunity with benefits!
Responsibilities:
-Provide comprehensive calendar management for the Vice President of Development, handling complex scheduling and resolving conflicts effectively.
-Ensure seamless coordination of meetings and events, balancing priorities and time-sensitive commitments.
-Manage special projects and oversee timelines, deliverables, and progress in support of the Vice President and Deputy Director of Development.
-Keep the Strategic Partnerships Team accountable for projects and commitments by tracking key deliverables and ensuring results.
-Prepare for organizational meetings, including Leadership Team and external partner meetings, by assembling agendas, materials, and follow-up plans.
-Work with the Vice President of Development to prepare updates and materials for board presentations, staff updates, and strategic discussions.
-Support the creation and distribution of professional correspondence, including memos, talking points, and reports.
-Serve as the primary point of contact for internal and external stakeholders of the Strategic Partnerships Team, ensuring professional and timely communication.
-Coordinate logistics and communication for advocacy campaigns and funder engagement efforts.
-Maintain an organized electronic filing system and tools for efficient operations and access to critical information.
-Manage travel arrangements for the Vice President and Strategic Partnerships staff, including booking flights, accommodations, and transportation.
-Oversee expense reimbursements and invoicing for the Vice President of Development, ensuring accuracy and compliance with policies.
-Maintain and update Salesforce records to track funder relationships, communications, and engagement activities accurately.
-Generate reports and dashboards to monitor fundraising progress and identify opportunities for follow-up.
-Troubleshoot Salesforce issues and recommend enhancements to improve team workflows.
-Conduct initial research on potential funders to align opportunities with organizational priorities.
-Create detailed donor profiles, including giving history and funding interests, to inform engagement strategies.
Qualifications:
-4+ years of providing support to an executive or an executive team
-Experience working in a nonprofit or philanthropic organization
-Knowledge of Database Systems (Salesforce, CRM, QuickBooks) preferred
Pay Rate:
Competitive pay rate of $40/hour + benefits including medical, dental, vision, and voluntary life insurance, an employee assistance plan (EAP), an employee retirement plan, and more!
About Our Search Firm:
Scion Nonprofit Staffing is an award-winning national nonprofit recruitment and staffing specialist for nonprofit organizations, foundations, associations, and educational institutions! Since 2006, we have had the pleasure of successfully placing thousands of talented professionals supporting incredible missions and programs. Through our innovative team building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire nonprofit recruiting, interim leadership placement and temporary professional staffing.
We are proud to be part of the Forbes lists of the Best Recruitment Firms in America and the Best Executive Search Firms in America. Additionally, Scion has been recognized as a Clearly Rated Best of Staffing firm as well as a top recruitment firm by The Business Times for over ten years running! More information about us can be found at www.scionnonprofitstaffing.com.
Scion Nonprofit, a division of Scion Staffing, Inc. is an equal opportunity employer and service provider and does not discriminate on the basis of race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation or belief, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and for the candidates we represent. For opportunities located in a region that have enacted fair chance, arrest or conviction-based employment ordinances, Scion Nonprofit proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We believe in following best practices and considering all qualified applicants that apply with us.
Responsibilities:
-Provide comprehensive calendar management for the Vice President of Development, handling complex scheduling and resolving conflicts effectively.
-Ensure seamless coordination of meetings and events, balancing priorities and time-sensitive commitments.
-Manage special projects and oversee timelines, deliverables, and progress in support of the Vice President and Deputy Director of Development.
-Keep the Strategic Partnerships Team accountable for projects and commitments by tracking key deliverables and ensuring results.
-Prepare for organizational meetings, including Leadership Team and external partner meetings, by assembling agendas, materials, and follow-up plans.
-Work with the Vice President of Development to prepare updates and materials for board presentations, staff updates, and strategic discussions.
-Support the creation and distribution of professional correspondence, including memos, talking points, and reports.
-Serve as the primary point of contact for internal and external stakeholders of the Strategic Partnerships Team, ensuring professional and timely communication.
-Coordinate logistics and communication for advocacy campaigns and funder engagement efforts.
-Maintain an organized electronic filing system and tools for efficient operations and access to critical information.
-Manage travel arrangements for the Vice President and Strategic Partnerships staff, including booking flights, accommodations, and transportation.
-Oversee expense reimbursements and invoicing for the Vice President of Development, ensuring accuracy and compliance with policies.
-Maintain and update Salesforce records to track funder relationships, communications, and engagement activities accurately.
-Generate reports and dashboards to monitor fundraising progress and identify opportunities for follow-up.
-Troubleshoot Salesforce issues and recommend enhancements to improve team workflows.
-Conduct initial research on potential funders to align opportunities with organizational priorities.
-Create detailed donor profiles, including giving history and funding interests, to inform engagement strategies.
Qualifications:
-4+ years of providing support to an executive or an executive team
-Experience working in a nonprofit or philanthropic organization
-Knowledge of Database Systems (Salesforce, CRM, QuickBooks) preferred
Pay Rate:
Competitive pay rate of $40/hour + benefits including medical, dental, vision, and voluntary life insurance, an employee assistance plan (EAP), an employee retirement plan, and more!
About Our Search Firm:
Scion Nonprofit Staffing is an award-winning national nonprofit recruitment and staffing specialist for nonprofit organizations, foundations, associations, and educational institutions! Since 2006, we have had the pleasure of successfully placing thousands of talented professionals supporting incredible missions and programs. Through our innovative team building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire nonprofit recruiting, interim leadership placement and temporary professional staffing.
We are proud to be part of the Forbes lists of the Best Recruitment Firms in America and the Best Executive Search Firms in America. Additionally, Scion has been recognized as a Clearly Rated Best of Staffing firm as well as a top recruitment firm by The Business Times for over ten years running! More information about us can be found at www.scionnonprofitstaffing.com.
Scion Nonprofit, a division of Scion Staffing, Inc. is an equal opportunity employer and service provider and does not discriminate on the basis of race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation or belief, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and for the candidates we represent. For opportunities located in a region that have enacted fair chance, arrest or conviction-based employment ordinances, Scion Nonprofit proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We believe in following best practices and considering all qualified applicants that apply with us.
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