Job
Executive Assistant to the CEO
| Location | Scottsdale, AZ 85253 |
| Date Posted | February 17, 2025 |
| Job ID | 12611 |
| Employment Type | Direct Hire |
| Pay rate | $75/hour |
Scion Staffing has been engaged to conduct an immediate search for an Executive Assistant on behalf of our client, a highly regarded life insurance group in Scottsdale, Arizona. This is a full-time, remote/hybrid, direct-hire opportunity with benefits!
Responsibilities:
-Review, update, and manage the CEO's calendar; exercise considerable discretion and judgment regarding priorities and effective use of the CEO's time.
-Regularly arranges meetings, schedules and re-schedules appointments, and follows up with participants to ensure accuracy and effectiveness of the CEO's calendar.
-Communicates with internal and external stakeholders timely and often.
-Coordinates and plans travel including flights, hotels, cars, etc. and provides travel itineraries.
-Monitors schedule and weather for traveling executives and proactively reschedules flights, cars, etc.
-Tracks and creates expense reports.
-Manages meeting agendas, attendees, and logistics for meetings, office events, and conferences while anticipating conflicts and solving scheduling issues.
-Receives and distributes presentations, materials for meetings and conference calls.
-As needed, participates in meetings, including note-taking.
-Serves as a liaison for key Company and executive-level meetings.
-Proactively manages projects to ensure smooth and high-quality outcomes while working on multiple assignments with differing priorities and abbreviated timelines that involve team members with varying communication and execution styles.
-Prioritizes conflicting needs; handles matters expeditiously and proactively follows through on projects to successful completion, often with deadline pressures.
-Anticipates the support needed by the CEO and plans ahead accordingly.
-Effectively uses software products to produce requested materials such as correspondence, reports, spreadsheets, charts, graphs, presentation materials, forms, mailing lists, and meeting agendas.
-Drafts emails, correspondence and other materials and reviews and edits documents.
-Assists in planning and coordinating office events.
Qualifications:
-4+ years of similar experience
-Experience providing executive support to the CEO of an Insurance, or Financial Services Company
Pay Rate:
Competitive salary of $150,000-$200,000 + benefits!
About Our Search Firm:
Scion Nonprofit Staffing is an award-winning national nonprofit recruitment and staffing specialist for nonprofit organizations, foundations, associations, and educational institutions! Since 2006, we have had the pleasure of successfully placing thousands of talented professionals supporting incredible missions and programs. Through our innovative team building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire nonprofit recruiting, interim leadership placement and temporary professional staffing.
We are proud to be part of the Forbes lists of the Best Recruitment Firms in America and the Best Executive Search Firms in America. Additionally, Scion has been recognized as a Clearly Rated Best of Staffing firm as well as a top recruitment firm by The Business Times for over ten years running! More information about us can be found at www.scionnonprofitstaffing.com.
Scion Nonprofit, a division of Scion Staffing, Inc. is an equal opportunity employer and service provider and does not discriminate on the basis of race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation or belief, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and for the candidates we represent. For opportunities located in a region that have enacted fair chance, arrest or conviction-based employment ordinances, Scion Nonprofit proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We believe in following best practices and considering all qualified applicants that apply with us.
Responsibilities:
-Review, update, and manage the CEO's calendar; exercise considerable discretion and judgment regarding priorities and effective use of the CEO's time.
-Regularly arranges meetings, schedules and re-schedules appointments, and follows up with participants to ensure accuracy and effectiveness of the CEO's calendar.
-Communicates with internal and external stakeholders timely and often.
-Coordinates and plans travel including flights, hotels, cars, etc. and provides travel itineraries.
-Monitors schedule and weather for traveling executives and proactively reschedules flights, cars, etc.
-Tracks and creates expense reports.
-Manages meeting agendas, attendees, and logistics for meetings, office events, and conferences while anticipating conflicts and solving scheduling issues.
-Receives and distributes presentations, materials for meetings and conference calls.
-As needed, participates in meetings, including note-taking.
-Serves as a liaison for key Company and executive-level meetings.
-Proactively manages projects to ensure smooth and high-quality outcomes while working on multiple assignments with differing priorities and abbreviated timelines that involve team members with varying communication and execution styles.
-Prioritizes conflicting needs; handles matters expeditiously and proactively follows through on projects to successful completion, often with deadline pressures.
-Anticipates the support needed by the CEO and plans ahead accordingly.
-Effectively uses software products to produce requested materials such as correspondence, reports, spreadsheets, charts, graphs, presentation materials, forms, mailing lists, and meeting agendas.
-Drafts emails, correspondence and other materials and reviews and edits documents.
-Assists in planning and coordinating office events.
Qualifications:
-4+ years of similar experience
-Experience providing executive support to the CEO of an Insurance, or Financial Services Company
Pay Rate:
Competitive salary of $150,000-$200,000 + benefits!
About Our Search Firm:
Scion Nonprofit Staffing is an award-winning national nonprofit recruitment and staffing specialist for nonprofit organizations, foundations, associations, and educational institutions! Since 2006, we have had the pleasure of successfully placing thousands of talented professionals supporting incredible missions and programs. Through our innovative team building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire nonprofit recruiting, interim leadership placement and temporary professional staffing.
We are proud to be part of the Forbes lists of the Best Recruitment Firms in America and the Best Executive Search Firms in America. Additionally, Scion has been recognized as a Clearly Rated Best of Staffing firm as well as a top recruitment firm by The Business Times for over ten years running! More information about us can be found at www.scionnonprofitstaffing.com.
Scion Nonprofit, a division of Scion Staffing, Inc. is an equal opportunity employer and service provider and does not discriminate on the basis of race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation or belief, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and for the candidates we represent. For opportunities located in a region that have enacted fair chance, arrest or conviction-based employment ordinances, Scion Nonprofit proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We believe in following best practices and considering all qualified applicants that apply with us.
