Job
HR Assistant
| Location | Warrenville, IL 60555 |
| Date Posted | March 11, 2025 |
| Job ID | 12621 |
| Employment Type | Direct Hire |
Scion Staffing has been engaged to conduct a search for a HR Assistant for a well established business that services a large portfolio of companies in the manufacturing, construction, and industrial space. This is a full-time, direct-hire opportunity based in Warrenville, IL that offers an on-site work environment with a driven, fast-paced, and passionate team.
As a key member of our Human Resources team, the Human Resources Assistant plays a critical role in supporting the HR leadership team. This position ensures seamless HR operations by managing scheduling, expenses, onboarding coordination, administrative tasks, and supporting our Learning Management System (LMS) and Human Resources Information System (HRIS).
PERKS:
As a key member of our Human Resources team, the Human Resources Assistant plays a critical role in supporting the HR leadership team. This position ensures seamless HR operations by managing scheduling, expenses, onboarding coordination, administrative tasks, and supporting our Learning Management System (LMS) and Human Resources Information System (HRIS).
PERKS:
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Direct-hire, full-time opportunity!
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Competitive salary range of $65K-85K annually depending on experience level!
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Full-time work hours, 8:00 am to 5:00 pm CST!
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On-Site work environment in Warrenville, IL!
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Comprehensive benefits (Medical, Dental, Vision, Paid Holidays, 401(k) Retirement Plan, Professional Development Opportunities, Generous Paid Time Off, Paid Holidays, Paid Sick Leave, Employee Assistance Program, Tuition Reimbursement, and more!)
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Opportunity to continue building your HR career at a fast-paced company with an incredible mission!
RESPONSIBILITIES:
Executive Support & Scheduling
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Manage the CHRO’s calendar, including scheduling meetings, interviews, and travel arrangements.
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Prepare and submit accurate expense reports in a timely manner.
HR Administrative Support
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Assist managers with administrative tasks such as time-off requests, document preparation, filing, and correspondence.
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Process and submit invoices in the accounting system for timely approval and filing.
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Organize and maintain onboarding schedules, ensuring a smooth integration for new hires.
Learning & Development Assistance
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Support the enrollment process for Learning & Development programs.
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Administer and maintain the LMS, including user management and content updates.
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Generate reports from the HRIS, providing insights and data analysis to support HR initiatives.
Office & Facilities Coordination
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Partner with the Facilities Coordinator to maintain office supplies and shared spaces, ensuring a tidy and efficient work environment.
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Serve as a backup to the Facilities Coordinator for inventory management and office maintenance.
Document & Presentation Preparation
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Create, review, and edit documents, reports, and PowerPoint presentations to ensure clarity, accuracy, and professionalism.
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Collaborate with HR team members to compile content for manuals, training materials, and reports.
QUALIFICATIONS:
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Demonstrated HR experience.
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Experience supporting high-level HR executives in a fast-paced business environment.
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Facilities or office management experience.
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Polished customer service skills ensuring all guests and employees feel welcome and tended to.
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Proficiency with HRIS and LMS such as Kronos, UKG, Beyond and Docebo.
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Strong attention to detail with the ability to follow instructions and prioritize tasks.
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Confidence to take initiative on various tasks to stay ahead of the executive team.
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Professional and executive-level written and verbal communication skills.
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Highest levels of diplomacy, confidentially, and discretion with a level of maturity to interact with leadership, team members, and external partners.
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Desire to work collaboratively with a driven team.
COMPENSATION AND BENEFITS:
This exciting direct-hire opportunity offers a salary range of $65,000 - $85,000 (DOE) annually as well as comprehensive benefits (Medical, Dental, Vision, Paid Holidays, 401(k) Retirement Plan, Professional Development Opportunities, Generous Paid Time Off, Paid Holidays, Paid Sick Leave, Employee Assistance Program, Tuition Reimbursement, and more!) The opportunities are endless in this role as it provides the ability to make a direct impact on the community within a positive work culture.
HOW TO APPLY:
For immediate consideration, please submit your resume here! Apply today to be considered for this amazing career opportunity with an incredible company!
ABOUT OUR SEARCH FIRM:
Scion Staffing is a national award-winning staffing firm! Since 2006, we have had the pleasure of successfully placing thousands of talented professionals with amazing career opportunities. Through our innovative team building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire recruiting, interim leadership placement, and temporary professional staffing.
We are proud to be part of the Forbes lists of the Best Recruitment Firms and the Best Executive Search Firms in America. Additionally, Scion has been recognized as a ClearlyRated Best of Staffing firm as well as a top recruitment firm by The Business Times. Additional information about our firm can also be found online. Scion Staffing, Inc. is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation or belief, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent.
For opportunities located in a region that have enacted fair chance, arrest or conviction-based employment ordinances, Scion Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.
